Sales operations and daily cash flow

The sales module is the most crucial component of the World POS system, offering various methods to interact with customers such as sales, invoices, returns, and debtor management. The module also includes all cashier-related system transactions to optimize and minimize employee theft and fraud. Business owners and supervisors receive detailed cash balancing reports to review and monitor each cashier shift created in the sales module.

Cashier shifts play a significant role in the World POS system as they help with cash balancing and tracking of all transactions related to responsible users with all details. Typically, when a user logs in to the Sales panel, they are prompted to enter the opening balance for the shift, and the system automatically opens a cashier shift. From then on, all transactions performed in the sales panel are recorded in the Cashier Shift, and all cash balances and other important figures are maintained through the shift. These figures are not visible to front cashiers.

Accept cash, card, credit and more...

After finalizing the list of invoice items, you can collect payments or save them as credit bills by creating an outstanding balance for the selected customer. The process of receiving payments can also be controlled through special user permissions.

• Cash (Capture Tender Amount and view Balance Amount automatically)
• Credit (Required to select a customer or create a new customer)
• Credit / Debit Card Payments (VISA, Master, AMEX)
• Bank Transfers (Capture Bank deposit slip details / transferred proof slip details)
• Cheques (Required customer selection to track the cheque bounces)
• Vouchers Settlement (Sales Return / Advance Payment / Exchange Slips)
• Split Payments (Ability to pay using multiple payment methods listed above)

World POS also enables you to retrieve advance payments and overpayments from customers and store them in the database for reuse in sales payment settlements and debtor payments.

Customer Management

Customers are the main focus of the sales module, and tracking sales by customers can provide a number of benefits. Creating a new customer is easy, even when creating a new invoice from the Sales screen. You also have the ability to manage your customers from the Back Office, with features including:

• Manage Companies or individual customers
• Customer Categories to track similar customers
• Credit customers with Credit Limits and Max Due Days (With or without in-hand cheques)
• Tag a Salesman to a customer
• Manage customer Loyalty Points
• Customer Discounts
• Customer Grade (Related to item price levels by grades)
• Keep track of Customer Telephone, Address, Email, NIC, Loyalty Card Number and etc.
• Ability to capture customer opening balances for outstanding or as overpayments.

You can create invoices for any customer, and if they have outstanding credit invoices, they can make payments later using a separate screen.

Operational accounting and ledgers

World POS comes with built-in operational accounting, where the system itself creates all required ledgers and transactions. The output of these general accounting reports can help you prepare your company's final accounts. World POS automatically updates all related account transactions with the operational transactions you perform in each module, making it a platform accessible even for people who don't have accounting skills.

The Cash Ledger is the account that provides details about your Cash In-Hand. The ledger creates segments for each cashier point where you receive cash from customers, helping you manage cash balances for each cashier point, vehicle, etc.

Petty cash is a small amount of cash that is kept on the company premises to pay for minor expenses. You can transfer cash from any of the bank accounts or cash ledger to the petty cash ledger. World POS also supports IOU transactions for staff employees.

Bank accounts can be used to keep the business's funds in different accounts. You can create unlimited bank accounts, categorize them, and assign them as transaction defaults. Additionally, you can maintain balances and ledgers for each bank account to measure the growth of your business.

Cheques management

Cheque Control Center will help you manage all the cheques that are received and written. It provides you with the necessary information to make informed decisions regarding your cheque statuses.

Received Cheques from Customers

• Ability to view all cheques by Status
• Filter by cash cheques and AC Payee only cheques
• Ability to filter cheques by customers
• Deposit or PD cheques In-Hand
• Mark as Cleared when the deposited or PD.
• Ability to Suspend any cheque from In-hand list
• Ability mark any deposited or PD cheque as Returned

Written cheques for expenses, suppliers and other payments

• Print your cheques automatically with any printer
• Print payment vouchers along with the cheque writing
• Filter by written cheque status
• Option to extend the cheque date for forecasting
• Ability suspend any obsolete cheque